Meeting planning
How to schedule meetings across time zones
The best cross-time-zone meeting is easy to understand before anyone opens a converter. Use a repeatable process: compare local times, avoid extreme hours, and share the proposed time in more than one zone.
1. Start with attendee locations
List the cities or time zones that matter, then check the local time for each person. The meeting planner is built for this exact step.
2. Prefer humane overlap windows
A meeting that is convenient for one office but terrible for another creates friction. Try to stay inside normal working hours for most attendees and rotate the pain when no perfect option exists.
3. Include conversion context in the invite
A clear invite might say: "Tuesday 10:00 AM Pacific / 1:00 PM Eastern / 6:00 PM London." For public events, add a link to a converter page such as PDT to London.
4. Use countdowns for launches and webinars
When the exact moment matters more than the local label, create a shareable countdown. It removes ambiguity for attendees in different regions.